Pic-Time turns galleries into a print sales machine. OneCast turns your whole client relationship into one portal: quotes, bookings, galleries, video review and payments.
Pic-Time is a gallery platform with a genuinely clever automated store: behaviour-triggered print campaigns, a strong lab network and, since late 2025, impressive AI search inside galleries. It is deliberately not a business platform; there are no quotes, invoices, contracts or scheduling, and Pic-Time itself bundles a free year of Studio Ninja to cover that side. OneCast Studio is the opposite bet: one product for the portal, quotes, invoices, bookings, galleries and video review. If automated print revenue is your engine, stay put. If you are juggling Pic-Time plus a CRM plus a review tool, this is what consolidation looks like.
What each platform actually ships today. Where Pic-Time is stronger, we say so.
| Feature | OneCast Studio | Pic-Time |
|---|---|---|
| Photo gallery delivery | Password-protected galleries, client selections, pay-to-download gate | Excellent galleries; AI face and content search since Nov 2025 |
| Print store & marketing automation | No print store or lab fulfilment | Automated campaigns (early-bird, anniversaries) and a strong lab network |
| Video review | Frame-accurate comments, version compare, transcripts, per-video revision budgets | Video hosting via paid add-ons; no comments or approvals |
| Client portal | Branded portal per project: timeline, files, quotes, messages, payments | Gallery-centric client experience, not a project portal |
| Quotes & proposals | Multi-option quotes approved in the portal, auto-converts to an invoice | None; they bundle a free year of Studio Ninja instead |
| Invoicing | Deposits via Stripe, pay-by-card links, retainer invoicing, overdue reminders | |
| Calendar & bookings | Bookings, multi-day shoots, Google Calendar two-way sync | |
| Xero integration | Native: invoices push on send, contacts import, GST handled | |
| Payments | Stripe: card payments, deposits, pay-by-card links on invoices | Store payments incl. AUD, one active store currency; commission below Pro tier |
| Wedding tools | Structured wedding brief, run sheet, countdown, guest photo uploads | Wedding-oriented store campaigns, no brief or run sheet |
| White-label / custom domain | Studio Pro plan: custom domain, your branding end to end, white-label PDFs | |
| Album proofing | No album proofing workflow | Album proofing from the Professional plan |
| Mobile | Installable web app, full mobile UI; no App Store app yet | Mobile-optimised web galleries; no client app |
| Storage | 500GB on Starter, 2TB on Studio, 5TB on Studio Pro | Unlimited photos on Advanced; video always a metered add-on |
Feature availability checked against public Pic-Time documentation and pricing pages, July 2026. Spot something out of date? Email [email protected] and we will fix it.
Vendor pricing from pic-time.com pricing pages, July 2026, USD. OneCast prices are AUD and include GST.
Credit where it is due. If these are your priorities, Pic-Time may fit you better today.
Here is how studios usually move in. Most are done inside an afternoon.
Start a free OneCast trial and set your branding and packages.
Leave delivered Pic-Time galleries live; run both platforms during the transition cycle.
Add active clients manually or import contacts from Xero.
Deliver the next project through OneCast: gallery, review link if there is video, and invoice from one project.
If print campaigns matter to you, keep Pic-Time for store-heavy jobs; several studios run OneCast for workflow and Pic-Time purely as a store.
“This is a game changer. All in one platform for Photo and Video creatives, even production agencies! You’ve gotta give this a try!”
No. You can gate downloads behind payment and sell digital delivery, but there is no lab-fulfilled print store. If automated print sales are central to your business, Pic-Time is the better tool for that piece and we say so plainly.
Pic-Time hosts video through metered storage add-ons with no feedback tools. OneCast treats video like photos: it lives in plan storage, and the review player adds frame comments, versions and client approval.
Yes. Galleries support selection, downloads with optional payment gating, PIN protection and guest uploads.
It is a good bundle, but it is still two products with two logins and no shared project record. OneCast is one system, which is the whole point of switching.
Open the live sandbox, click around a real studio, and decide in ten minutes. No sign-up, no card.